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Retention period for personal data

The retention periods for benefit-related data are based on the legislation governing the benefits. The data are retained for as long as necessary to carry out Kela’s statutory duties. Besides the time required by the review of applications for benefit, the retention period takes into account the time needed to process appeals and overpayment recoveries.

BenefitStart of retention periodLegal basis for retention period
Reimbursement for prescription medicine paid by Kela (not including reimbursements paid after reaching the annual maximum on out-of-pocket costs) proof of transactionFinalisation of job, document or administrative decision

Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Chapter 15, section 14 of the Health Insurance Act

Reimbursements for medical expenses and travel costs: proof of transactionFinalisation of job, document or administrative decision

Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Chapter 15, section 9, subsection 1; section 14; and sections 18 and 19 of the Health Insurance Act

Benefit


Start of retention period


Legal basis for retention period

Pharmacy payments

Finalisation of job, document or administrative decision

Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 15, section 14 of the Health Insurance Act
Entitlement to reimbursement for prescription medicinesBirthArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications; Chapter 2, section 24 of the Enforcement Code;
Chapter 15, section 14 of the Health Insurance Act
Prescription medicines: Reimbursement of costs exceeding the annual maximum on out-of-pocket costsFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 15, section 14 of the Health Insurance Act
Prescription medicines: Reimbursement at the officeBirthArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 15, section 14 of the Health Insurance Act
Benefit


Start of retention period

Legal basis for retention period
Reimbursements for prescription medicines - summary of payments (record of pharmacy transactions approved for payment, with itemised corrections)Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 15, section 14 of the Health Insurance Act
Reimbursements for prescription medicines paid by Kela (not including reimbursements paid after reaching the annual maximum on out-of-pocket costs): claims determination data

Finalisation of job, document or administrative decision

Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 15, section 14 of the Health Insurance Act
Reimbursements for medical expenses and travel costs: Proof of transaction

Finalisation of job, document or administrative decision

Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 15, section 9, subsection 1; section 14; and sections 18 and 19 of the Health Insurance Act
Direct reimbursements for taxi journeys and customer dataArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications; Chapter 2, section 24 of the Enforcement Code
BenefitStart of retention periodLegal basis for retention period
RehabilitationFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 2, section 10, subsection 2 of the Accounting Act
Benefit

Start of retention period

Legal basis for retention period
Student healthcare - Healthcare fee for students in higher education

Finalisation of job, document or administrative decision

Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Sections 27 and 37 of the Act on Healthcare for Students in Higher Education;
Section 20 of the Act on the Enforcement of Taxes and Payments
Student health servicesFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Chapter 2, section 24 of the Enforcement Code;
Section 53 b of the Administrative Procedure Act; Section 7 of the Universities Act; Section 11 of the Universities of Applied Sciences Act; and decrees issued under the above Acts




BenefitStart of retention periodLegal basis for retention period
Housing allowance for pensionersFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Special assistance for immigrantsFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Special care allowanceFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Student financial aid - Interest assistanceFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
School transport subsidyFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Section 14 of the Act on School Transport Subsidies
School transport subsidy invoicesFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Section 14 of the Act on School Transport Subsidies
Chapter 2, section 10, subsection 2 of the Accounting Act
Rehabilitation
(rehabilitative psychotherapy,
vocational rehabilitation,
vocational rehabilitation for young persons,
intensive medical rehabilitation, rehabilitation provided on a discretionary basis)
Finalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Cross-border medical careFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Student financial aid - Student loan compensationFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Sections 15 c, 15 d and 15 e of the Act on Student Financial Aid
Family benefits - child maintenance allowance,
adoption grant,
maternity grant,
child benefit,
child care allowance,
compensation for family leave costs,
compensation for annual leave costs,
special maternity allowance,
special pregnancy allowance
Finalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Social assistance - Basic incomeFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Partial sickness allowance, sickness allowance on account of human cell, tissue and organ donation, sickness allowance payable under the Self-Employed Persons Pensions ActFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Conscript's allowance (incl. lump-sum compensation)Finalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation; Sections 8 and 13 of the Archives Act Section 21 of the Act on Information Management in Public Administration Provisions of the benefit legislation pertaining to appeals and rectifications Chapter 2, section 24 of the Enforcement Code Section 18a of the Military Assistance Act
Basic social assistanceFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Sections 49 c and 52 of the Administrative Procedure Act
Sections 18 and 22 of the Social Assistance Act
Occupational health services provided by employers, occupational health services for self-employed personsFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Chapter 15, sections 14 and 18-19 of the Health Insurance Act
Unemployment protection -receivables interest, combination subsidyFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Disability benefits - dietary grantFinalisation of job, document or administrative decisionAct on Disability Benefits: Section 2 (award of benefit for indefinite period), section 6 (award of disability allowance to a person aged 16 or over or of pensioners’ care allowance without residence-period requirements to clients in receipt of a disability allowance for persons under 16 upon reaching age 16)
Income securityFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
General housing allowanceFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Chapter 5 of the Act on General Housing Allowances
EtuusMistä säilytysajan laskenta alkaaSäilytysajan peruste
Family benefits - daily allowances for parents (maternity, paternity
and parental allowance;
partial parental allowance; pregnancy allowance)
Finalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Recovery of overpayments -
exemption from payment of child support debt,
recovery of child support debt
Finalisation of recovery (date)Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Chapter 2, section 10 of the Accounting Act
Recovery of overpayments - overpaid benefits
(incl. foreign recoveries,
income monitoring for student financial aid, legal costs and interest on receivables)
Finalisation of recovery (date)Article 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24- 24 of the Enforcement Code;
Chapter 2, section 10 of the Accounting Act
Sickness allowance, infectious disease allowanceFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
BenefitStart of retention periodLegal basis for retention period
Student financial aidFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Section 34 of the Act on Student Financial Aid (period of validity of the government guarantee)
Study grant
(incl. provider supplement and supplement for the purchase of study materials),
housing supplement,
government guarantee for student loan (incl. adult education allowance)
Finalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code;
Section 34 of the Act on Student Financial Aid (period of validity of the government guarantee)
BenefitStart of retention periodLegal basis for retention period
Cross-border medical care - management of the costs of cross-border medical care (dispatch or receipt of invoices)Finalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
BenefitStart of retention periodLegal basis for retention period
Student loan tax deductionFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Sections 16 d and 16 e of the Act on Student Financial Aid superseded by Act of Parliament 1243/2013
Sections 127 d and 127 e of the Income Tax Act



BenefitStart of retention periodLegal basis for retention period
Basic unemployment allowance, labour market subsidy, integration assistance for immigrantsFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Unemployment benefits - training allowance and training subsidy (discontinued training benefits for the unemployed)Finalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Unemployment benefits - Job alternation compensationFinalisation of job, document or administrative decisionArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
BenefitStart of retention periodLegal basis for retention period
Cross-border medical care - Entitlement to medical care (issuance of decision on entitlement to medical care)Finalisation of job, document or administrative decisionEArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
BenefitStart of retention periodLegal basis for retention period
Pension assistance, child increase,
survivors’ pensions (spouse’s pension and or orphan’s pension), front-veterans’ supplements,
front-veterans’ supplements payable abroad, guarantee pension,
individual early retirement pension, old-age pension (early or deferred, technical pension category)
BirthArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Disability pension, rehabilitation subsidyBirthArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code
Insurance coverageBirthArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act;
Section 21 of the Act on Information Management in Public Administration;
Provisions of the benefit legislation pertaining to appeals and rectifications;
Chapter 2, section 24 of the Enforcement Code 

Disability benefits - disability allowance for persons under the age of 16, disability allowance for persons aged 16 or over, pensioners’ care allowance

BirthArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Act on Disability Benefits: Section 2 (award of benefit for the time being), section 6 (award of disability allowance to a person aged 16 or over or of pensioners’ care allowance without residence-period requirements to clients in receipt of a disability allowance for persons under 16 upon reaching age 16)
Disability benefits - interpreting service for the disabledBirthArticle 5 of the EU General Data Protection Regulation;
Sections 8 and 13 of the Archives Act
Section 21 of the Act on Information Management in Public Administration
Provisions of the benefit legislation pertaining to appeals and rectifications
Chapter 2, section 24 of the Enforcement Code
Section 22 of the Act on Interpreting Services for the Disabled
Last modified 14/2/2024

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